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When can you use the Share button on the Ribbon in Excel 365 to start sharing an Excel 365 workbook?

Question

When can you use the Share button on the Ribbon in Excel 365 to start sharing an Excel 365 workbook?

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Solution

You can use the Share button on the Ribbon in Excel 365 to start sharing an Excel 365 workbook when you have saved the workbook to OneDrive, OneDrive for Business, or SharePoint Online. Here are the steps:

  1. Save your Excel workbook: Before you can share your workbook, you need to save it. If you haven't saved it yet, Excel will prompt you to save it to OneDrive or SharePoint Online.

  2. Click on the Share button: Once your workbook is saved, you can click on the Share button on the Ribbon. This will open the Share pane on the right side of your Excel window.

  3. Enter the email addresses of the people you want to share with: In the Share pane, you can enter the email addresses of the people you want to share the workbook with. You can also choose whether they can edit the workbook or only view it.

  4. Click on Share: Once you've entered the email addresses and chosen the permissions, you can click on the Share button to send an email invitation to the people you've chosen.

Remember, the people you share with need to have the appropriate permissions to access the workbook. If they don't, they'll be prompted to request access.

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