Draft a letter requesting one to vacant office and hand over all company items

Subject: Request for Vacating Office and Handover of Company Assets

[Recipient's Name],

I hope this letter finds you well. I am writing to you on behalf of [Your Company's Name] regarding the recent changes in our office arrangements.

As you may be aware, we are currently in the process of restructuring our office space. As part of this process, we kindly request you to vacate your current office by [specific date]. We understand that this may cause some inconvenience, and we appreciate your understanding and cooperation during this transition period.

In addition to vacating the office, we also request that you return all company assets currently in your possession. This includes, but is not limited to, office keys, company ID, laptop, mobile device, and any other equipment or materials that belong to [Your Company's Name].

Please ensure that all items are returned to the [relevant department, e.g., IT or HR department] by [specific date]. If you are unable to return these items in person, please let us know so we can arrange an alternative method.

We would like to take this opportunity to thank you for your contributions to [Your Company's Name]. Your efforts and dedication have been greatly appreciated.

If you have any questions or need further clarification regarding this process, please do not hesitate to contact me at [Your Contact Information].

Thank you in advance for your prompt attention to this matter.

Best regards,

[Your Name] [Your Position] [Your Contact Information]